Trade/Stall Booking Form (2023)

Traders, fancy a stall at our show? For a nominal fee, you can “Pitch Your Tent” at our event and here’s the how-to:

1. Read our Terms & Conditions, and Booking Details below for full information.
2. Fill in our Booking Form below.
3. Upon receiving your booking form, we will send you, via email, a confirmation if a stall is available as well as how to make payment to secure your stall.
4. Once your payment is received, we will send you, via email, a confirmation that your payment has been received, and you have a stall! See you on the day (setting up etc etc is detailed below and, as it’s a big event, please respect our schedule and procedures. Please contact us if you have any questions.)


Terms & Conditions and Booking Details

Pitch Details

  1. All pitches MUST be pre-booked, confirmed and paid for by the 25th August 2023 to secure your spot. NO pitches will be allocated on the day.
  2. There are two sizes of pitches: (Those wishing to take larger sites please contact us separately).
  3. Standard £25.00 3m x 4m. Large £40.00 6m x 4m. This include room for one vehicle to the rear.
  4. Charges are for pitch area only. Stallholders are responsible for supplying any stalls’ tents, stands, tables, chairs, covers etc for their own stall.
  5. There is no electricity available at the site for your stall.
  6. Access to a drinking water tap will be available to top up portable containers, (no hoses will be supplied).
  7. Litter must be bagged and placed in bins provided.
  8. No stalls are permitted to sell food, drinks or refreshments without prior permission from us (Kenley Car Show) and/or The Portcullis Club. If you are a food/drinks trader or if you wish to be selling food & drinks on your stall, please contact us via our Contact Form separately.
  9. Overnight camping for stallholders and exhibitors may be available at a small cost, please enquire if interested.
  10. All fees are non-refundable.

Public Liability insurance

  1. We require that you have Public Liability Insurance. Please provide evidence of your Public Liability Insurance in the form of a policy schedule. The policy must cover the event activities and be valid during the dates of the event. If you have any queries regarding your insurance please contact your insurance provider.
  2. We, Kenley Car Show and The Portcullis Club, will not be held responsible for any stall holder that does not hold public liability Insurance.
  3. If you have any queries regarding your insurance, please contact your insurance provider.
  4. Risk Assessment – We, Kenley Car show and The Portcullis Club will have our own risk assessment to cover the event – Please provide your own risk assessment.
  5. We will require information on your insurer for your Public Liability Insurance to process your booking form.

Stallholder Setup/Closure on the Day

  1. Gates will be opened at 7am and there will be Show Marshals to show you to your allocated area to set up your stall.
  2. Your designated area for your stall is up to our discretion. Please be assured, that we will place you to our very best knowledge, an advantageous spot for your stall in accordance to our event.
  3. You can arrive to set up from 7am onwards
  4. For the safety of our car/bike attendees, as well as the general public to our show, we will require you to be fully set up no later than 9:00am.
  5. You are required to remain on site until the close of the event at 5:30pm – in exceptional circumstances, if you have to leave early, please let us know – A Show Marshal must be sought to escort you safely off site if you choose to leave earlier to ensure public safety.
  6. All vehicles are restricted to 5mph whilst on site.

Booking Form

Please fill in all fields in the Booking Form (Best viewed via your desktop/laptop. If you are filling this form via your mobile devices, please view in landscape (horizontal) rather than in portrait (vertical) to see all fields required.

    Your Details.


    Your Trade Details.


    Pitch Size Requirements.

    Standard 3X4m - £25.00Large 6X4m - £40.00Bespoke - Please Contact UsOvernight Camping


    Public Liability Insurance Details.


    By submitting this booking form, you acknowledge that you have fully read, understood and agreed to our Terms & Conditions and booking details as described above.